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For event agencies and conference organisers

Add live translation to your client’s event.

Baian takes the stage audio and gives attendees translated captions or audio on their phones. Here is what to agree with your client, your AV team and Baian before the event.

Discuss your event WhatsApp What to include in the brief

Give everyone the same plan.

The client’s language needs become an AV plan, then a rehearsal with the people who will run it.

A clear handover before doors open

  1. Your event brief

    Audience, languages, schedule and venue.

  2. A shared setup plan

    Sound feed, audience access and named operators.

  3. A venue rehearsal

    Check the microphones, phones and required outputs.

Start with the event brief.

Send the date, city and time zone, session lengths, rooms running at the same time, expected audience size, and the languages spoken and needed.

Say whether attendees will read captions, listen through headphones, or use both. Include venue screens, a livestream or an installed headset system if those are part of the job.

Connection guide for AV teams

Agree who does what.

Use this as a handover checklist. Confirm the people and support included in your booking.

The organiser
Confirms the audience languages, speaker details and session schedule. Tells attendees how to join and whether to bring headphones.
The AV team
Provides a clean microphone feed, the laptop connection and venue internet. Keeps translated playback out of the stage feed.
The session operator
Starts the agreed session, checks the listener link and monitors the output. Knows whom to contact and what to do if the connection fails.
Baian and your team
Confirm the required languages and outputs, rehearsal arrangements, support hours and any limits before the event.

Test the experience before you quote.

Bring a short recording that sounds like the event. Test the required languages and let someone join on a phone as an attendee would. A demo helps you judge the result; the venue rehearsal checks the actual connection.

Ask for a written scope covering session time, overlapping rooms, languages, equipment and support. Compare complete event costs, including any human interpretation the client requires.

What to test in the demo What belongs in the event quote

For accredited interpretation or sessions where a mistake could have serious consequences, agree the human interpreter’s role and fallback with the organiser.

See the QIYADA event setup

Questions from agencies.

Can we use Baian for a client’s conference?

Yes. Bring the client’s event brief so we can check the languages, sound feed and audience setup together. Agree who runs the session and who supports attendees before you include it in your proposal.

Can you support an event in another country?

Tell us the city, date and time zone. The event needs internet and someone responsible for the local sound connection. Confirm remote support, any on-site help and their hours in your booking; a language list does not establish local staffing.

Does every language have translated audio?

Check the exact spoken and audience languages before quoting. Text and audio availability can differ. Include the speakers’ accents or dialects in your demo, and have someone who understands each required language review it.

Can we use it across several rooms or events?

Send the full schedule, including sessions that overlap. Confirm the account, session capacity, operators and price for that schedule. Do not assume a single-room booking covers concurrent rooms or later events.

Hear it with your own event audio.

Bring a short recording, your languages and your audience size. We’ll show you the listener experience.

Arrange a demo WhatsApp